Board Meeting Minutes

Gary is working on getting updates from Mike Lewis and Isaac Smith regarding the Website.
Gary remarks that we are looking for a new Insurance Agent and updating insurance policies for SDFWA.
For clarification, Gary confirms Board of Directors Meetings will be the 2nd Sunday of each month for the
remining of 2026, from 1 – 4 p.m.

SDFWA will have a prominent display at DIW this year. The display will be located at the main entrance.
There will be sets of children’s tables and chairs, messages on Classes, Holiday Gift Sale and Toys Program.
Gary would like the mini docents to ensure the public won’t miss the display. He would also like feedback
on the reactions from the public.
The Fair is organizing a Media Day. Jim has been asked to make a DIW presentation on this day.

At the last Board meeting in April, 2026, members had the opportunity to provide inputs regarding the
membership fee increase. Membership Team was charged with the task of putting together a proposal to
eventually achieve parity in each membership category.

Summary of proposed increase (Year 1) effective July 1, 2026:
57 members in Silver Grandfather (May 2017) from $185 to $250; an increase of $65 each.
13 members in Silver Grandfather (May 2018) from $235 to $290; an increase of $55 each.
23 members in Silver Grandfather (February 2019) from $250 to $300; an increase of $50 each.
215 members in Silver Current (January 2021) from $295 to $340; an increase of $45 each.
14 members in Gold Grandfather (May 2017) from $335 to $430; an increase of $95 each.
5 members in Gold Grandfather (May 2018) from $395 to $485; an increase of $90 each.
55 members in Gold Current (January 2021) from $550 to $635; an increase of $85 each.
487 members in Bronze from $35 to $50; an increase of $15 each.

In addition to the 869 members subject to the above rate increase, there are 38 members who have not
used their shop slots. Option to offer these members as Sustaining Donor may be worth consideration.

Proposal 1.
Adopt Year 1 rate increase as shown with effective date July 1, 2026 for New Members and upon
current members’ annual renewal.
After Motion, Seconded and discussion, the Board voted unanimously to adopt Proposal 1.

Proposal 2.
Price increase for additional Shop slots, five for $100.
After Motion, Seconded and discussion, the Board voted unanimously to adopt Proposal 2.

Proposal 3.
Agree to Board of Directors review of rate increases to achieve parity within the Silver and Gold
membership rates recommended by Membership Team each February.
The Board voted unanimously to adopt Proposal 3.

Proposal 4.
Agree to Further Explore Sustaining Donor Options.
The Board voted to table this proposal until later.

Proposal 5.
Adopt a process to allow for Annual Waivers for members facing financial hardship.
There is a process already in place to evaluated financial hardship based on individual case.
No further action is needed for this proposal.

To communicate the increase in Membership rate to SDFWA members, Gary will include that in the
Newsletter and announce it during the Eye Opener. In addition, Shift Supervisors will be given a summary
card with talking points to help clear up any misunderstandings.
• Ultimate goal is to reach parity
• Inflation costs for the past 5 years have been carried by SDWFA
• Added space means added cost in utilities, insurance and facility share costs

To implement the new Membership rate, Dara will change the price deck in the system 2 days before July
for the auto-renewal members. Others will be Invoiced on July 2nd.